Accounts Receivable – Project Support Coordinator
Charlotte
We're now hiring a seasoned Accounts Receivable Specialist to join our existing top-notch team. If you're eager for your next challenge, Security 101 is an ideal place to get ahead. Apply today!
Salary:
Starting salary ranges from $55,000 to $65,000, exempt commensurate with skills, product knowledge and experience. Our benefits include medical, dental, vision, prescription coverage, 401(k) match plan, paid holidays, PTO and more. We also provide a company cell phone, and laptop.
Benefits:
| Full Time | Monday to Friday Benefits: Medical | Dental | Vision | 401(k) | Paid Holidays | PTO
Skills/Abilities:
- 5+ years of finance or accounting related experience in a small to mid-sized company
- Experience with Oracle NetSuite &/or Avalara
- Intermediate/advanced experience with Microsoft Office applications
- Intermediate/advanced data entry skills
- Exceptional attention to detail
- Strong problem solving and analytical skills
- Excellent communication and interpersonal skills
- Highly organized with strong time management and prioritizing skills
- High degree of familiarity with accounts receivable functions
- Must be able to work well in a fast-paced, team-focused environment
- Ability to manage multiple projects simultaneously, prioritize and manage expectations
Responsibilities:
The Accounts Receivable / Project Support Coordinator will be responsible for collaborating with various team members in the execution of project booking, maintaining customer master records both in 101Ware and in NetSuite, as well as validating and verifying contractual terms, and billing schedules to ensure prompt payment and eliminate billing discrepancies. They will execute on customer invoicing and be the first line of communication with customers regarding overdue accounts or accounts with unpaid balances, while providing the division team with project accounting support and analytics, including past due escalations.
Responsibilities:
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This position will support a fast-paced team with high-volume accounts receivable entry, collections and contracts management.
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Collaborate with various team members in the execution of project set-up, contract management, processing a high volume of customer invoices daily and collections.
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Format, process & deliver timely and accurate customer invoices on a daily basis via email and customer portals
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Provide project accounting support including final review of proposal before acceptance to achieve compliance with contractual terms, and billing schedules.
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Coordinate with key personnel on progress billing (AIA).
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Communicating with clients on a regular basis to ensure billing acceptance and payment terms.
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Monitor accounts receivable aging reports and follow company guidelines on past due follow-ups and collections to promote timely customer payments.
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Provide division team with project accounting support and analytics, including past due escalations.
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Maintain procedures for sales tax application & provide calculations to support sales team in the creation of proposals.
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Employees in this role will report to Controller/Asst Controller, with a dotted line to the GM's
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Respond to customer inquiries & assist in dispute resolution.
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Support cash application team when there is a need for payment reconciliations.
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Accept and process credit card payments over the phone.
Education:
- Associate’s degree in accounting or finance.
- Bachelors in accounting or finance.