The LobbyWorks™ Visitor Management System enhances your investment in access control and perimeter security by providing a simple and effective way to register, badge, track and manage your facility’s visitor traffic. Visitor registration is quick and simple, and can be performed either at a guard station or using an optional selfregistration kiosk. LobbyWorks’ power and flexibility make it a natural fit for both simple, standalone deployments using the Professional Edition or multi-site deployments using the Standard Edition.

LobbyWorks™ scans a photo ID, business card or passport ID of arriving visitor, then instantaneously checks whether the visitor is expected, has been in the facility before and makes sure the visitor is not on a watch list. These quick and consistent checks ensure that only the right people are allowed on site. After scanning the information, LobbyWorks™ takes a digital photo or captures the visitor's signature.

LobbyWorks™ can automatically contact the visitor’s host by phone, email or with real time network messaging to announce the visit. Once the visitor is registered, an individualized badge is generated. Specific visit restrictions may be set, such as: clearance level, access area or visit expiry time.

At the end of the visit, LobbyWorks™ signs out the visitor. In case the visitor does not sign out, LobbyWorks™ can contact the host to check if the visitor has left the site.

This simple yet powerful visitor registration process forms the basis for a very powerful security platform. Registering all visitors through LobbyWorks™ ensures that you have a centralized and complete record of your visitor traffic, strengthens visitor security and improves productivity and service to your customers.

LobbyWorks™ Features

• Pre-register expected visitors through a simple web interface

• Scan arriving visitors Photo ID or business card

• Automatically identify returning visitors, expected visitors and visitors on a watch list

• Capture visitor’s photo and/or signature

• Track assigned visitor access cards

• Check for visitors requiring special approval

• Print professional color visitor passes with expiration date, visit area, host being visited and visit purpose

• Automatically notify the host employee of a visitor’s arrival

• Integrate with access control systems to manage badge holders as hosts and provides access cards to visitors

• Process most visitors in 20 seconds or less

• Register visitors through a self-serve kiosk

• Easily and quickly generate detailed reports of visitor traffic by employee, department or building

• Integrate with Microsoft Outlook Calendar or Lotus Notes for automated visitor pre-registration

How It Works

In a matter of a few seconds:

1. Scan a business card or drivers license to gather information about the visitor. For pre-registered and returning visitors, badges may already be waiting for the visitor upon arrival and simply need to be scanned for check in. If required, LobbyWorks™ can display visitation rules or a short safety video.
   
   
2. Take a photo of the visitor and match it with the visitor information.
   
   
3. Discretely perform security checks to ensure the visitor is expected, not on a visitor watch list, and have the visit authorized in real-time. During registration, LobbyWorks™ also consistently checks the visitor information against your list of barred visitors. The use of such a list is crucial in securing your site. LobbyWorks checks for potential matches based on names and aliases, driver’s license numbers, pictures and more. In addition, LobbyWorks™ checks the visitor’s information against expected visitors and those who have been on site before to reuse their information and process them more quickly as returning visitors.
   
   
4. Print an individual professional badge with the visitor’s name and photo, expiration time, host name, valid access areas and any other required information. Visitor badges can be printed on B/W thermal direct label printers, inkjet or laser color printers or dye-sublimation printers. Visitor badges can have features such as time-expiring stamps or tamper-resistant inks.
   
   
5. While on site, LobbyWorks proactively tracks if the visitor signs out as expected. For expired visits, LobbyWorks™ can contact the host to check if the visitor is still on site. This ensures that visitors are monitored at all times and that hosts enforce your sign out policy.
   
   
   It’s that SIMPLE!